An invoice in a business world is a binding document of trust between a seller and a buyer. When a buyer or customer makes a purchase, he or she is provided with an invoice stating the product, quantity and agreed prices for the product or service the seller has given to the buyer. Thus invoice is an indispensable part of any transaction and there comes the significance of a blank invoice template.
Invoice and Its Content
When a new business is started, one of the important aspects is to have a track on the transaction and payments. An invoice is a document which keeps a stalk of the same. Each and every business has got their own way of preparing an invoice depending upon their type of business and contents they want to add in their invoice. A blank invoice template is an ideal tool which caters the needs of all business types.
An ideal Blank Invoice Template includes basic information like company name, company logo and slogan at the top. This is followed by the company address, phone number, fax number, website (if any) and email address (if any). Details about the customer or purchaser’s name, address and contact details are also mentioned. Provision for the date of the transaction, invoice number, product name and description of each product purchased, the price of the product or products and serial number of the products should also be provided. At last, the total cost of the product. Changes can be easily made in a blank invoice template to cater the needs of the business.
There are many ways to attain a blank invoice template. It can be created by you on your own computer through Microsoft Excel or you can download it from the internet or you can buy software that is specifically designed for the same. If you don’t know how to use a Microsoft Excel for creating a template, there are countless websites which will give you an insight and step by step guidance for the same. One of the importances of having a blank invoice template is that it can be customized according to the needs of the company.
Importance and Modification
Customizing an invoice template is an important feature which makes it user friendly. Provisions like a discount on the sale, taxes if any, terms of the invoice such as payment due within 30 days of invoice date etc. can be included making it a worthy tool in any transaction. Being a template, when you save a file with a template you are actually saving a copy of the file. This helps in reducing time and effort.
In this ever growing cut throat competitive world a business owner cannot spend time in drawing a customer invoice for each and every transaction or deal. With a blank invoice template the owner can take care of the customers’ needs on the spot. Thus creating a positive image in front of the customer and bringing professionalism in the business.