A Phoenix document management company will provide document management systems that fulfill the needs of their customers and prospects. They should also survey, demonstrate, recommend, implement, and support all the document management systems they provide so that you can rest assured that your document management system will stand the test of time. A phoenix document management company’s goal should be to make sure you have the right solution the first time. This article will discuss human resources document management solutions.
Human Resources Phoenix Document Management
Very few departments experience the tremendous amount of paperwork that commonly infiltrates every corner of the human resources department. Because of this, HR teams often find themselves spending more time pushing paper than on higher value tasks – like finding and keeping the best employees, meeting compliance standards, and managing time-sensitive payroll processes.
A Phoenix document management company’s human resources document management solution can be the antidote to your HR headaches and make a difference not only for your current employees, but for the ones you hope to hire as well. It might not be possible to eliminate HR paperwork altogether, but document management software makes it much easier to control. From recruiting and onboarding to payroll and records management, this software manages the documents and processes so you can focus on the people.
Why Document Management Software?
A Phoenix document management company should understand that taking care of employees – your most important asset – is vital to the success of your organization. It follows that the company’s human resources document management solutions should integrate with your most important HR system, including payroll and ERP applications, so you get more out of software you’ve already invested in. With this kind of solution in place, processes never slow down because of missing paper or information.
Hiring – The software that a good Phoenix document management company will provide frees recruiters and hiring managers from paperwork so they can focus on finding the talent. From sorting and distributing applications and resumes to the right people, to scheduling interviews, to creating and sending correspondence, this software will handle the busywork so you don’t have to.
Compliance – Scan or import documents into your Phoenix document management company’s software to auto-file them into the right electronic folders. It should have role-based security so that only the people who should be looking at documents have access to them. If anything is missing, the software should let you know. And when it’s time for documents to be destroyed, it should happen automatically according to the rules you set. Additionally, a good Phoenix document management company’s software will ensure that employees’ files are complete, accurate, and up to date. Now that’s compliance that anyone can manage.
Payroll – The software of a Phoenix document management company should integrate with your payroll software to keep documents in synch with data. In this way, you’ll be able to make and track changes faster and easier. Real-time reports will provide answers fast; electronic forms will keep track of what changed and why. It all means the one constant your employees will be able to count on is a correct paycheck. And that will make everybody happy.
If you need to replace, upgrade or add to an existing Phoenix document management system, contact local document management companies for more information and allow them to start their process of diagnosing, recommending and implementing a record management solution that fits your needs.
Ron Thompson, Jr. is the owner and CEO of OSAM Document Solutions, Inc. OSAM Document Solutions, Inc. provides dynamic, customized document management solutions. For more information about our Phoenix document management company, as well as our document solutions, visit our website.